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> What is an eSourcing event and what are its main benefits?

In eSourcing, you do most of the sourcing process digitally. This makes the process much more efficient and transparent. You use digital tools to consolidate proposals, quotes, and bids from various suppliers and system make the time-consuming comparison for you.

The main benefits of eSourcing:

  • Increased efficiency
    eSourcing helps you find, contact and evaluate a large number of suppliers. You can also keep the competition going throughout the process without additional manual labour. All in all, it can result in serious cost savings. 
  • Increased procurement value add
    Digital tools help reduce the manual labour of the procurement team. This way they’ll have more time for refining their other tasks, e.g. bringing more spend under management and increase internal customer satisfaction.
  • Transparency
    eSourcing typically uses a central portal that is an open playground for buyers and suppliers. It shows professionalism and trust of fair game. Suppliers can keep an eye on the key information, e.g. deadlines, statuses, etc.
  • Compliance
    eSourcing tools consolidate all relevant documentation, making it easier to track back or necessarily audit in the future.

> How does ProcurementFlow sourcing process work?

ProcurementFlow.com allows you to hold both regular sourcing events with eRFI and eSourcing events with eRFP / eRFQ.

This covers an estimated 85% of sourcing needs across industries.

It’s most effective for companies who don’t just manufacture standardised products but have a manufactured-to-order (MTO) or engineered-to-order (ETO) type of production, where the final design is not definitive from the beginning. A quick eRFI allows to scan through the market and get quick responses from multiple suppliers. After suppliers have confirmed their interest and willingness to participate, it's easy to move forward with an eSourcing event and send out invitations to participate either on an eRFP or eRFQ.

The biggest benefit for using eRFP and eRFQ compared to traditional email queries is automated offers comparison - this saves time for buyers.

eSourcing process

> How will it help our organisation?

Time to Market

Nowadays speed is everything. In order to be ahead of your competitors and serve your customers better, or release new products and services faster, you need to use online tools which do the work for you.

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Information Transparency

Messages sent to and frome the suppliers are no longer in someone's personal mailbox. Instead, all relevant information is kept next to the request and updated automatically in an SRM.

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Process Automation

eSourcing helps you find, contact and evaluate a large number of suppliers without spending any extra time. You can also keep the competition going throughout the process without additional manual labour. Automated comparison saves a lot of time for procurement.

Start eSourcing

> Can I get a quick 2-minute video overview?

Of course! Here it is:

> How long does it take to create and send out a first eSourcing event?

We have a proven track record that on average creating and sending out an eSourcing event to multiple suppliers takes ~15 minutes.

> What's the cost?

  • Bring everyone on board in a day!
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • ChatBot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)
  • Solution that Supports entire Source-to-Pay Process
  • Simple way to keep Communication and Process in Sync
  • Easy Supplier Relationships and Contracts Management (SRM)
  • Smart Analytics and Procurement KPIs
Starting from 99€/month
380€ per month
4560€/year
5211CHF/year
£3897/year
$5067/year
$7308/year
49,032kr/year
49,032kr/year
49,032kr/year
  • Requisition Management
  • SRM and Contracts Management
  • Sourcing (RFI, RFP/RFQ, eSourcing)
  • Teamwork and collaboration
  • Free for Suppliers! 

Working Solo

FREE
Free for 1 purchaser
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
No direct emailing to the suppliers (RFI, RFP, PO)
  • Free Requestors (up to 10 unique)
  • Customer Support Email
  • Cloud Hosted
  • 100MB Attachment Data Storage
  • 500 PO transactions annually
  • Import/Export to Excel (permission)
  • GDPR Compliance
  • Switch or Cancel Anytime

Smart Team

€475/month
-20% when Paid Annually
up to 5 users
  • Everything in Working Solo
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • Chat Bot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)
€750/month
-20% when Paid Annually
6-20 users
  • Everything in Smart Team

Requestors & Approvals

Requestors can be anyone in your company who needs products or services to be purchased.

Approvals approve the orders and confirm that ordered goods or services are delivered.

Suppliers

There is no hidden fees for Suppliers. They can use your company’s Supplier Portal for free. Supplier portal is included in Purchasing Team monthly plan.

Pricing without VAT

VAT will be added to EU customers based on the Member State VAT rate where the customer is located unless a VAT number is provided.

Enterprises

For multiple teams/locations and specific requirements, please contact sales@procurementflow.com

Working Solo

FREE
Free for 1 purchaser
Limitations
No direct emailing to the suppliers (RFI, RFP, PO)
No direct emailing to the suppliers (RFI, RFP, PO)
  • Free Requestors (up to 10 unique)
  • Customer Support Email
  • Cloud Hosted
  • 100MB Attachment Data Storage
  • 500 PO transactions annually
  • Import/Export to Excel (permission)
  • GDPR Compliance
  • Switch or Cancel Anytime
€750/month
-20% when Paid Annually
6-20 users
  • Everything in Smart Team

Smart Team

€475/month
-20% when Paid Annually
up to 5 users
  • Everything in Working Solo
  • Free & Unlimited Requestors
  • 2TB Attachment Data Storage
  • Unlimited PO transactions annually
  • Chat Bot for Requests
  • Supplier Portal
  • Set up your team with our consultant for free
  • Workflow Automation
  • Customer Support Priority
  • ERP Integrations
  • API access
  • Smart emailing
  • User Permissions
  • SAML SSO (Single Sign-On)

Requestors & Approvals

Requestors can be anyone in your company who needs products or services to be purchased.

Approvals approve the orders and confirm that ordered goods or services are delivered.

Enterprises

For multiple teams/locations and specific requirements, please contact sales@procurementflow.com

Suppliers

There is no hidden fees for Suppliers. They can use your company’s Supplier Portal for free. Supplier portal is included in Purchasing Team monthly plan.

Pricing without VAT

VAT will be added to EU customers based on the Member State VAT rate where the customer is located unless a VAT number is provided.

More about pricing and packages.

> 6 steps for setting up your first eSourcing event today

1. Sign up for a trial account...
...and wait a few minutes while our support team prepares everything for you.

2. Create a Purchase Requisition.
There are multiple options for doing that in ProcurementFlow. Read more about this from here.

3. Drag the Purchase Requisition which is marked as ready to Sourcing pipeline.

4. Select eSourcing from 3 available options (RFI, RFP/RFQ or eSourcing).

5. Fill an eSourcing form with details...
...questions, pricing details - everything that you want to ask from suppliers.

6. Select suppliers either from the SRM or create new suppliers directly in an eSourcing form.
Write a message and start eSourcing.

The only thing you need to do now is wait for the suppliers to respond. A comparison of both supplier answers and price offers will be generated for you automatically.

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